Overseas Shipping — How to Ship On Time

NAVIGATING THE WATERS OF OVERSEAS SHIPPING

SUBMIT A DETAILED PURCHASE ORDER

PROVIDE A PURCHASE ORDER (PO) NUMBER

STATE YOUR INCOTERMS

HAVE A PREFERRED FREIGHT FORWARDER

  • You can easily request the cheapest overseas shipping rates or quickest transit possible based on your needs.
  • You are not contractually obligated to stick with one freight forwarder which means they’ll work harder to keep your business.
  • This one-stop shop will take care of insurance, customs clearing and carriers.
  • Import regulations for each country are constantly changing. Your freight forwarder can ensure that your shipment is always in compliance.
  • You have one point of contact managing your cargo, which means less confusion and easy tracking.
  • Last but not least, knowing what freight forwarder you’ll be shipping with ahead of time allows us to begin the shipment process more quickly. www.forwarder.com is an international freight forwarder directory that allows you to search and get quotes from multiple freight forwarders.

PROVIDE A DISPLAY-SPECIFIC SHIPPING GUIDE

A shipping guide should ideally include — for each specific city destination — the company name, contact name, email address and phone numbers for the following:

• Freight Forwarder • Consignee Address: The party that is financially responsible for the shipment • Ship-To Address: The final destination

• Two Notify Parties: The contacts that need to know when the cargo arrives at the port (Having two notify parties is ideal in case one cannot be reached.)

Providing the following is also helpful:

• Port of Discharge: At what city port would you like your cargo unloaded?
• How should the Bill of Lading (B/L) be issued — Original, Telex Release or Express? The shipper usually decides this since this document is a form of payment protection that entitles them to decide when the cargo can be released. However, if importers ask for a faster method, usually a Telex Release, the shipper in most cases allows it. In the case of air freight shipments, the shipper will encourage a Telex Release over an Original Bill of Lading so the cargo does not arrive ahead of the document. Therefore, it doesn’t hurt to provide this information.

Here’s a short explanation of the 3 types of Bill of Ladings available:

With an Original Bill of Lading, the shipper usually holds onto the Original until they have received payment. Upon payment, the shipper sends it via courier to the importer so it can be shown as proof of payment to release the cargo.

In the case of a Telex Release, when cargo is ready for release, the shipper sends the Original Bill of Lading back to the shipping company and the origin branch of the shipping company notifies the destination branch that the cargo can be released.

If the shipper decides on an Express Release, no Original Bill of Lading is manifested and the cargo is released immediately.

PROVIDE IDENTIFYING MARKS FOR YOUR CARTONS

• Your company’s description of each display selling unit* • SKU number* • PO number* • UPC number* or barcode, if applicable • Country of Origin: This information depends on the manufacturer’s location.

* This information should be on the official Purchase Order that you provided early on.

As you can see, there are a lot of details that need attention when shipping overseas cargo. Providing complete information ahead of time can increase the odds that your shipment will arrive in time for your deadline.

Originally published at www.conceptdesignsinc.com on January 27, 2016.

Pastry-loving stan of the NFT crypto art and music space, and your self-appointed stylist. I am not funny.

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